Overview

Any time a carrier or other regulated entity changes its name or address, or other details in their record, they should update their US DOT and operating authority record with FMCSA in a timely manner. In addition, FMCSA requires all entities under its jurisdiction to update their information every two years:

Biennial Updates

Federal Motor Carrier Safety Administration (FMCSA) requires all entities under its jurisdiction to update their information every two years. You are required to provide this update every two years even if your company has not changed its information, has ceased interstate operations since the last update, or is no longer in business and you did not notify FMCSA.

Failure to complete a Biennial Update will result in deactivation of your USDOT number and may result in civil penalties of up to $1,000 per day, not to exceed $10,000.

What is the Deadline to Update?

Filing schedule: Each motor carrier or intermodal equipment provider must file the appropriate form at the following times:

• Before it begins operations; and
• Every 24 months according to the following schedule:

If the next-to-last digit of its USDOT Number is odd, the motor carrier or intermodal equipment provider shall file its update in every odd-numbered calendar year. If the next-to-last digit of the USDOT Number is even, the motor carrier or intermodal equipment provider shall file its update in every even-numbered calendar year.

Any time a carrier or other regulated entity changes its name or address, or other details in their record, they must update their MC/ICC operating authority record with FMCSA in a timely manner. If you make updates to your MC operating authority you must also file the same changes with DOT under your MCS-150 report as a seperate filing. All carrier information must match on both sides at all times.

If a for-hire carrier, broker, freight forwarder or other regulated entity applies for the wrong type of operating authority, or changes the type of business they do, they may need to request a change of operating authority type.

If the original application is still pending, the entity can request the change for only $95.00. If the application has already been granted, the carrier will need to pay an additional $300 fee to apply for a new authority.

The Voluntary Revocation process is to shut down the carrier/broker operations with the Federal Motor Carrier and place the MC/DOT inactive/out of business.

Got an inactive USDOT Number? Do not know what to do? Ace Licensing will take care of your DOT Number Reactivation process. Our live process agents will file all the paperwork to alleviate you from the stress of it all.

USDOT Number reactivation is needed for reasons like:

• Failure to complete the New Entrant Program
• Failure to complete the Biennial Update (Deactivation)
• Placed Out of Service for Failure of Safety Audit
• Close of Business ( now re-opening )

U.S. Department of Transportation (DOT) Drug & Alcohol Supervisor Training Guidance

What You Need to Know:

• 49 CFR 382.603 is the applicable regulation requiring supervisors of commercial motor vehicle drivers who operate vehicles that require a commercial driver license to take 60 minutes of training on the symptoms of alcohol abuse and another 60 minutes of training on the symptoms of controlled substances use (120 minutes in total). The purpose of this training is to teach supervisors to identify circumstances and indicators that may create reasonable suspicion that a driver is using or under the influence of alcohol or drugs, supporting referral of an employee for testing.
• If you operate vehicles that require a CDL on the public roads and you have more than one employee in the company, you are required to get DOT Supervisor Training. To verify if you are subject to the drug and alcohol regulations, please visit http://www.dot.gov/odapc/am-i-covered
• Owner-operators are not subject to DOT supervisor training. However, you are still required to register with a consortium for DOT drug and alcohol testing.
• Employers need to ensure that the required content is made available to all persons designated to supervise drivers.

If you previously had active operating authority and it's been "Inactive" less then one year, you need to reinstate the authority due to revocation. If less then 1 year you do not have to pay the full authority price ($300) .We can assist you in obtaining active status. You can normally expect the reinstatement to take 2 to 5 days. If you are a freight broker you will also need to set up your surety bond and if you are a carrier you will need to set up your liability insurance (carriers that are moving companies will also need to set up cargo insurance).

If you previously had active operating authority and need to reinstate the authority due to revocation, and it's been inactive over 1 year we can assist you in obtaining active status. You will have to reapply at full authority application fees, but will request to keep the same MC and DOT numbers. You can normally expect the reinstatement to take 2 to 5 days. If you are a freight broker you will also need to set up your surety bond and if you are a carrier you will need to set up your liability insurance (carriers that are moving companies will also need to set up cargo insurance).