PLEASE NOTE: This Our Service Fee only. State Fee's will apply based on which state(s) you will need to obtain the permits for. You will be contacted by a compliance agent once the order is received to go over state fees. You can also reach out to one of our agents prior to placing the order to discuss the states fees. Please see our Compliance Agents section on the home page for all contact info.

Temporary Fuel & Trip permits are available to facilitate transportation through a state for which a carrier does not have the proper fuel or registration credentials. Since these permits are issued for short duration and are quire costly they should only be used when obligations mandate. Other wise contact us to set up permanent IRP and IFTA accounts.

Temporary Fuel Permits are issued to cover a carriers operation for which they do not have current IFTA credentials or a fuel permit for the intended state of travel.

· Trip Permits are issued to act as a temporary vehicle registration when traveling into a state for which they are not apportioned or registered. This applies to both IRP apportioned carriers and carriers that are not apportioned due to having mainly intrastate operations.

· Combo Permits are offered by several states and combine both fuel and trip permits at a reduced fee. If you need both and a specific state offers a "combo", ordering this is less expensive than ordering both separately. Other states only offer a combo and in this case it's and/or a fuel and trip permit.
In general, if your vehicle meets or exceeds any of the below listed criteria, you must secure a temporary fuel or trip permit when not permitted or apportioned in the state for which you intend to operate.

Qualifying Criteria*:

· Has 2 axles and gross or registered weight exceeds 26,000 pounds, except for Nevada, New Mexico and Arizona which have the following criteria:
Arizonia: All for hire carriers operating a vehicle with 2 or more axles (regardless of weight).
California: All commercial vehicles regardless of weight are required to have a Ca Trip Permit unless they are hauling their own personal belongings
Nevada: 10,001 pounds or greater require a trip permit
New Mexico: 12,001 pounds or greater require a trip permit

· Has 3 or more axles regardless of weight

· Is used in combination and gross or registered weight exceeds 26,000 pounds

*California, Nevada, New Mexico and Arizona have the additional qualifying criteria for which a trip permit is required:
Arizonia: All for hire carriers operating a vehicle with 2 or more axles (regardless of weight).
California: All commercial vehicles regardless of weight are required to have a Ca Trip Permit unless they are hauling their own personal belongings
Nevada: 10,001 pounds or greater require a trip permit
New Mexico: 12,001 pounds or greater require a trip permit

New York, Kentucky, Oregon & New Mexico also require mileage permits. Oregon and New Mexico temporary mileage permits are available from their port of entries. NY & KY mileage permits can be ordered through our office or website.

The following pertains to carriers with operations in New York or Kentucky.
New York - All vehicles 18,000 pounds and over must have a NY HUT. This permit is available as a temporary that will convert to permanent. All tractor trailer units that transport any type of fuel must get an AFC permit for trailer as well as a HUT for Power unit. All straight trucks that transport any type of fuel must get an AFC permit only

Kentucky - All vehicles with an actual or registered gross weight over 59,999 pounds must have a KYU number. Available as a temporary but must apply via application to secure permanent. If time allows it is advisable to secure permanent credentials.

PLEASE NOTE: This is only Ace Licensing's filing fee. State fee's will apply on a state to state basis. You will be contacted by one of our compliance agents shortly after the order has been placed to go over your state needs and to collect the necessary information for your load.

Temporary oversize/overweight (over-dimensional permits) are available to facilitate the transportation of loads exceeding legal dimensions. Since these permits are issued for short duration's careful planning is required.

Permits are issued for a specific time frame after which they expire and are null and void.

Permits will only be valid after approval from the state(s) from which they have been applied for. A copy of an application for a permit will not be honored under any normal operating circumstance. A separate permit must be secured for each state in which you will be conducting operations transporting an oversize/overweight load.

If you have a blanket over-dimensional permit issued by a state(s) be sure the dimensions of your load (including weight) do not exceed that for which the blanket permit is issued. Transport of oversize/overweight loads may only be conducted in the state for which the blanket permit was issued and only under the conditions and dimensions as noted on such a permit.

Some states may require insurance filings before issuing your permit, such information will be provided as part of this application process and in an email you will receive after completing this application.

What is IRS Form 2290? Form 2290, heavy vehicle use tax return is used to figure and pay taxes for the vehicles with the taxable gross weight of 55,000 pounds or more. Filing of Form 2290 is also required when the acquisition of used vehicles is made for the current tax period.

U.S. Department of Transportation (DOT) Drug & Alcohol Supervisor Training Guidance

What You Need to Know:

• 49 CFR 382.603 is the applicable regulation requiring supervisors of commercial motor vehicle drivers who operate vehicles that require a commercial driver license to take 60 minutes of training on the symptoms of alcohol abuse and another 60 minutes of training on the symptoms of controlled substances use (120 minutes in total). The purpose of this training is to teach supervisors to identify circumstances and indicators that may create reasonable suspicion that a driver is using or under the influence of alcohol or drugs, supporting referral of an employee for testing.
• If you operate vehicles that require a CDL on the public roads and you have more than one employee in the company, you are required to get DOT Supervisor Training. To verify if you are subject to the drug and alcohol regulations, please visit http://www.dot.gov/odapc/am-i-covered
• Owner-operators are not subject to DOT supervisor training. However, you are still required to register with a consortium for DOT drug and alcohol testing.
• Employers need to ensure that the required content is made available to all persons designated to supervise drivers.

Application pricing varies from State to State. This Prices is Our Service Fee only. One of our account managers will be in contact to collect additional information and state fees. You may also contact us for a quote.
If your intrastate operations are conducted in any of the following states you must secure intrastate authority before you begin operations:

What is Intrastate Authority?
Intrastate commerce is trade, traffic, or transportation within a single State.

If you operate exclusively in intrastate commerce (Intrastate commerce is trade, traffic, or transportation within a single State.) , you must comply with applicable State and local regulations. The only Federal regulations that are applicable to intrastate operations are: the commercial driver's license (CDL) requirement, for drivers operating commercial motor vehicles as defined in 49 CFR 383.5; controlled substances and alcohol testing for all persons required to possess a CDL; and minimum levels of financial responsibility for the intrastate transportation of certain quantities of hazardous materials and substances.

PLEASE NOTE: The fee listed is Ace Licensing Filing fee only. State fees will apply. One of our compliance managers will be reaching out to you shortly to go over the state fees required and to collect all necessary information to process your request. You can visit our compliance managers list on our home page to reach out to an agent directly to collect the state fee information first.

You may have noticed that business names often end with an abbreviation such as LLC or Inc. But what do those abbreviations mean? What is the difference between LLC and Inc.? In fact, what is an LLC?

The letters may seem confusing, but LLC and Inc. are abbreviations for different kinds of business entities. “LLC” stands for “limited liability company.” The abbreviations “inc.” and “corp.” indicate that a business is a corporation. Both LLCs and corporations are formed by filing forms with the state. Both protect their owners from liability for business obligations. But they are different in the way they are owned, managed and taxed, and they have different recordkeeping and reporting requirements.

PLEASE NOTE: This process can take up to 6 weeks to complete with the SOS in your Base State of filing.

A SCAC code (Standard Carrier Alpha Code) is a unique two-to-four-letter code used to identify transportation companies in North America. These codes serve several purposes:

1. Identification: SCAC codes help identify freight carriers in computer systems and shipping documents such as Bill of Lading, Freight Bill, Packing List, and Purchase Order.
2. Industry Standard: They are used by the American National Standards Institute, Accredited Standards Committee X12, and United Nations EDIFACT for Electronic Data Interchange computer systems.
3. Specific Applications:
   • Automobile, petroleum, forest products, and chemical industries commonly use SCACs.
   • They are also used by suppliers to retail businesses, carriers engaged in railroad piggyback trailers, and ocean container drayage.
   • Certain groups of SCACs are reserved for specific purposes:
     • Codes ending with the letter “U” are for identifying freight containers.
     • Codes ending with the letter “X” are for identifying privately owned railroad cars.
     • Codes ending with the letter “Z” are for identifying truck chassis and trailers used in intermodal service.